OCJ Administration Clerk: Grade 12 Job with No Experience Required

The OCJ Administration Clerk vacancy in Pietermaritzburg is open to Grade 12 applicants, with no previous experience required. The Office of the Chief Justice advertises a salary of R237,453–R279,708 per year for the post at the KwaZulu-Natal Division of the High Court. Applications close on 30 October 2026.

This is a broad administrative-support position covering records, supplies, personnel paperwork, travel and meetings. A driver’s licence is listed as an advantage rather than a minimum requirement. The reference number to use throughout the application is 2026/146/OCJ.

OCJ Administration Clerk: quick vacancy details

• Employer: Office of the Chief Justice
• Position: Administration Clerk
• Centre: KwaZulu-Natal Division of the High Court, Pietermaritzburg
• Reference: 2026/146/OCJ; DPSA post 37/68
• Pay: R237,453–R279,708 per annum, salary level 5
• Qualification: Grade 12 certificate
• Experience: none required
• Closing date: 30 October 2026

OCJ Administration Clerk: requirements beyond the Grade 12 certificate

The advert asks for knowledge of registry processes, filing, storing and retrieving records, mail procedures and the rules governing public-service administration. It also names the Promotion of Access to Information Act, National Archives requirements and Batho Pele principles.

Applicants should be computer literate in Microsoft Office and able to communicate clearly, work with numbers, solve problems and manage their time. Good interpersonal and administrative skills matter because the successful person will work with colleagues, suppliers and other people who need information or assistance.

The absence of an experience requirement gives new entrants a route to apply. It does not mean the employer will ignore practical ability. Use your CV to show the skills you have developed, whether through work, study, volunteering or other genuine responsibilities, and clearly identify the context for each example.

OCJ Administration Clerk: records, correspondence and follow-up work

The clerk will record, organise, capture and retrieve information, update registers and help keep a complete filing system. Incoming documents must be understood, routed appropriately and followed up where action remains outstanding. Typing letters and maintaining incoming and outgoing correspondence registers also form part of the job.

That work requires more than saving a file in a folder. The useful outcome is a record that another colleague can find and understand when needed. For application preparation, consider how you would label a document consistently, record its movement and avoid confusing an old version with the current one.

OCJ Administration Clerk: supplies, personnel records and meeting support

The supply-chain duties include obtaining quotations, completing procurement forms, helping procure routine office items and maintaining asset records. The clerk also supports personnel administration by keeping leave, attendance and staff records up to date.

Other responsibilities include arranging travel, checking related documentation, processing subsistence and travel claims, organising meetings and preparing minutes or memoranda. These activities link together through accurate records and timely communication, so applicants should highlight examples of coordinating several details without losing track of deadlines.

If you have helped organise a meeting, your example might explain how you confirmed arrangements, prepared documents and recorded follow-up actions. If you have handled stock or equipment records, explain how you kept the list accurate. Describe your actual contribution rather than claiming responsibility for a whole process that you only assisted with.

How to make your application more specific

List the Microsoft Office tasks you can perform, such as preparing a clearly formatted letter or maintaining a spreadsheet register. Include your Grade 12 qualification prominently. If you hold a driver’s licence, state the correct licence details, since the advert identifies it as an advantage.

A useful preparation exercise is to write brief meeting notes containing decisions, responsibilities and due dates, then check whether another person could understand the required next steps. Another is to organise a small set of fictional records with consistent names and a simple register. These are suggested practice activities based on the duties, not additional application conditions.

Check your own CV for the same standards the job needs: consistent dates, correct spelling, readable formatting and contact details that work. Small avoidable mistakes can make it harder for a recruiter to understand your application, even when you meet the academic requirement.

How to apply for reference 2026/146/OCJ

Submit the new Z83 form with a recent comprehensive CV. The general OCJ instructions require the form to be fully completed, signed and initialled on both pages. Include the correct title, office and reference number, together with contactable referees whose telephone numbers and email addresses are shown.

The application email is 2026/146/OCJ@judiciary.org.za. Copy the full address, including its slashes. The circular requests PDF documents kept together in one folder. Read the full instructions and seek HR clarification if you are unsure how to package the files rather than sending an incomplete application.

For a physical application, the KwaZulu-Natal route is the Provincial Head: Office of the Chief Justice, Private Bag X54314, Durban, 4000. Hand delivery is to the Human Resource Office on the ground floor of the Durban High Court, at the corner of Somsteu Road and Stalwart Simelane Street. The submission office is in Durban although the position is based in Pietermaritzburg.

Assessment, enquiries and the closing date

Only shortlisted applicants will be asked for certified supporting documents following communication from HR. Shortlisted candidates undertake practical and integrity assessments, and suitability checks apply. Selection is guided by employment-equity objectives. The successful candidate will need to sign a performance agreement.

Submit before 30 October 2026. Technical enquiries go to Mr MN Zondi on 033 345 8211, while HR enquiries go to Ms SZ Mvuyana on 031 493 1723. Read both the general instructions and post 37/68 in the official OCJ advert. Details were checked on 20 October 2026.

OCJ Administration Clerk: frequently asked questions

Can I apply with Grade 12 and no experience?

Yes. The OCJ explicitly states that no previous experience is required. Applicants need Grade 12 and the advertised administrative, registry, computer and communication skills. A driver’s licence is advantageous rather than compulsory.

Where is the vacancy based and what is the salary?

The job is at the KwaZulu-Natal Division of the High Court in Pietermaritzburg. The advertised annual salary is R237,453–R279,708 at level 5.

Which application documents should I send?

Submit the new, completed, signed and initialled Z83 with a comprehensive CV to 2026/146/OCJ@judiciary.org.za by 30 October 2026. Certified supporting documents are requested only from shortlisted applicants.

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