Transport Procurement Admin Assistant: R280,278 Job with No Experience Required

Transport Procurement Admin Assistant applications are open for a Pretoria vacancy paying R280,278 per annum, all-inclusive. The Department of Transport requires a relevant SAQA-recognised NQF Level 6 qualification and no experience. This is a qualification-based entry-level job, not a Matric-only position or an internship. Applications close on 6 November 2026.

Transport Procurement Admin Assistant: key details

• Employer: Department of Transport.
• Position: Procurement Admin Assistant.
• Reference: DOT/HRM/2026/39.
• Official listing: DPSA Circular 37 of 2026, post 37/85.
• Location: Pretoria, Gauteng.
• Salary: R280,278 per annum, all-inclusive.
• Minimum education: a relevant SAQA-recognised NQF Level 6 qualification.
• Experience: no experience required.
• Closing date: 6 November 2026.

The post sits within the Chief Financial Officer branch, in Financial Accounting and Supply Chain Management. Its directorate is Supply Chain Management and its sub-directorate is Bidding and Acquisition. The role supports compliant purchasing processes, supplier records and quotation administration.

Transport Procurement Admin Assistant: eligibility and skills

Applicants need a qualification at NQF Level 6 recognised by SAQA in Supply Chain Management, Logistics Management or Public Procurement Management. The advert explicitly permits applicants with no experience, but the field and qualification-level requirements still apply.

• Knowledge of supply-chain policies, procedures and practices.
• Understanding of the Public Service Act and Public Service Regulations.
• Computer literacy, including supply-chain systems, Word and Excel.
• Knowledge and application of PFMA and supply-chain requirements.
• Knowledge of Treasury Regulations.
• Planning, organising and written and verbal communication skills.

Use the qualification name and level as they appear on your records. Do not assume that any diploma is suitable because it is at the same NQF level: the advert names particular fields. Applicants with foreign qualifications are responsible for obtaining the required SAQA evaluation.

For preparation, review real examples from your studies or work that show accurate recordkeeping, comparing information, working to deadlines or applying a set of rules. If you do not have employment experience, do not invent it. The official experience threshold allows suitable first-time applicants.

Main responsibilities

The assistant will help administer the supplier database and quotation processes. This includes checking requests before sourcing quotations, reviewing budgets and specifications, using the Central Supplier Database and applicable sourcing methods, and monitoring whether quotations arrive within the required time.

The role involves evaluating quotations and preparing comparison schedules for approval. It also includes checking supplier compliance, communicating with internal users and suppliers, handling queries, and forwarding completed documentation for further processing. The assistant works within delegated approval arrangements rather than making every purchasing decision independently.

Procurement of services is another area. The advert describes receiving terms of reference, checking required approvals and committee arrangements, helping organise specification meetings, preparing reports and supporting publication of the required material. Keeping documents secure for audit purposes is explicitly part of the work.

The duties also cover IT-related quotations and compliance with the relevant sourcing arrangements. Reporting tasks include monthly statistics, weekly updates on quotation requests and maintaining quotation and deviation registers. These responsibilities connect routine administration with the department’s control and accountability processes.

Documents and application preparation

Submit a completed new Z83 application form and a recent comprehensive CV. The department instructs applicants to complete Parts A, B, C and D in full. Where you have previous experience, the CV should give clear position titles and dates, rather than only a list of employer names.

Certified copies of qualifications and the identity document are requested on the day of interviews. Read the department-wide notes in Annexure O before submission so that the documents and declarations match the official requirements. Do not send an application based only on a short social-media summary.

Check that your CV shows the required qualification and that your contact details are accurate. If applying by email, combine the requested application material into one attachment as directed. The department warns that multiple attachments can cause email non-delivery.

How to apply for the Transport Procurement Admin Assistant

Email Recruitment@dot.gov.za. The official instructions say to use the name of the post in the subject line, so identify it as Procurement Admin Assistant. Include reference DOT/HRM/2026/39 in the application documents to distinguish it from the separately advertised Procurement Admin Officer role.

Other official routes are the Department of Transport e-recruitment system at erecruit.transport.gov.za, post to Private Bag X193, Pretoria, 0001, or hand delivery to the 159 Forum Building at the corner of Struben and Bosman Street, Pretoria, for the attention of the Recruitment Unit, Room 4034. Review the circular before choosing your method.

For vacancy enquiries, contact Ms Lindiwe Mthimunye on 012 309 3255. Enquiry calls do not replace the submission of the prescribed application documents.

Closing date and selection

The closing date is 6 November 2026. No specific closing time is given in the department’s circular heading. Submit well before the date to allow time for technical or delivery problems.

The recruitment notes describe a practical exercise and integrity assessment for shortlisted candidates, together with relevant qualification, reference and security checks. Correspondence will be with shortlisted candidates. Meeting the minimum requirements does not guarantee an interview or appointment.

For another route into public-sector administration, compare the Agriculture Losses and Claims Clerk vacancy. That is a separate role with different qualifications and submission details.

Transport Procurement Admin Assistant: frequently asked questions

Can I apply with Matric only?

No. This vacancy requires a relevant SAQA-recognised NQF Level 6 qualification in one of the fields named in the advert.

Is experience compulsory?

No experience is required for the Procurement Admin Assistant post. Do not confuse it with the separate Procurement Admin Officer vacancy, which has different requirements.

Is R280,278 a monthly salary?

No. The official figure is R280,278 per annum, all-inclusive. It should not be read as a monthly amount or a guaranteed take-home figure.

Source verified: 21 October 2026. Transport Procurement Admin Assistant details were checked against DPSA Circular 37, Annexure O, post 37/85. Check the official notice again before submitting your application.