DCS Senior Administration Clerk: Kroonstad Registration Vacancy

The DCS Senior Administration Clerk vacancy at Kroonstad Training College covers registration, registry and archive work. The annual salary is R280,278. A relevant three-year degree or National Diploma and one to two years of relevant experience are required.

DCS Senior Administration Clerk: key details

• Employer: Department of Correctional Services
• Advertised centre: Kroonstad Training College
• Reference: HO 2026/11/88
• Salary: R280 278 per annum
• Closing date: 9 November 2026 at 15:45
• Official entry: DPSA Circular 38 of 2026, post 38/92

Requirements and advantages

Required qualifications, knowledge and skills

• Recognised three-year degree or National Diploma in Public Administration, or a relevant qualification.
• One to two years of relevant experience and computer literacy.
• A valid driver’s licence, subject to the department’s stated disability exemption.
• Understanding of registry work and the public-service framework, with planning, communication, record-handling and confidentiality skills.

DCS says the valid-driver’s-licence requirement does not apply to applicants with a disability. This is not advertised as a Matric-only or no-experience vacancy.

The departmental notice excludes applicants whose public-service retirement determination prevents reappointment, as well as applicants declared medically unfit.

What the role involves

The registration function covers the movement and safekeeping of departmental records throughout their life cycle. Responsibilities include transferring files into archives, retrieving them when needed and handling disposal in accordance with the department’s processes. Accurate filing and asset management sit alongside this work.

• Manage archives and registry sections and transfer or retrieve records.
• Control the filing system, safeguard files and perform filing and authorised file-disposal work.
• Manage departmental assets.

Salary and appointment information

The official advert lists R280 278 per annum. This is an annual salary, not a quoted monthly take-home amount. No separate benefits amount or percentage is provided for this post in the entry. Employment terms remain subject to the employer’s appointment process; this guide does not assume a contract duration that the notice does not state.

This entry states that appointment is under the Public Service Act. It should not be confused with a correctional-officer learnership or a different vacancy with its own entry requirements.

Application documents

Submit a fully completed Z83 and detailed CV as a complete PDF application for the selected post. Certified supporting documents, not older than six months, are requested only from shortlisted candidates before or on the interview date.

Use the correct reference for the chosen post and check every page of the PDF. The initial application does not require certified supporting documents. If shortlisted, follow DCS’s request for the required records and their certification age rather than relying on documents prepared for a different employer.

For general help with the form, read the Reign Gigs Z83 application guide. The employer’s own instructions above take priority, including any online Z83 process, required documents and submission route.

How to apply and the closing deadline

Use the official DCS recruitment portal. Email, postal and hand-delivered applications will not be considered.

1. Find the exact vacancy on the official DCS Careers portal and check its title, centre and reference: HO 2026/11/88.
2. Prepare the completed new Z83 and detailed CV as the complete PDF application requested by the department.
3. Follow the portal’s vacancy-specific steps and submit by 9 November 2026 at 15:45. Keep the submission acknowledgement if one is provided.

The application must reach the employer through an accepted route. Do not send a CV or identity documents to Reign Gigs or leave them in article comments.

Selection, enquiries and preparation

Shortlisted candidates undergo practical and integrity assessments and suitability checks. Appointment is subject to the required security clearance.

Make the qualification and relevant employment dates easy to find. Explain your records-management experience without disclosing confidential information belonging to a previous employer.

For vacancy enquiries: Ms NS Khumalo: 012 307 2174; or Ms TP Ngobeni: 012 305 8589.

DCS says that applicants who are not contacted within three months of the closing date should regard their applications as unsuccessful. The notice also asks applicants not to call the department for progress updates. Meeting the minimum requirements does not guarantee shortlisting or appointment.

Frequently asked questions

Official source and independent publisher disclosure

Source: DPSA Circular 38 of 2026, post 38/92, printed page(s) 52. Department application instructions: printed page(s) 10. The circular was issued on 23 October 2026; source details were verified on 24 October 2026. Recheck the official notice for amendments before applying.

Reign Gigs is an independent opportunity-information publisher, not the recruiting department. Applications go directly to the employer through the routes above. Reign Gigs does not process applications or guarantee interviews or appointments.

Browse more government vacancies on Reign Gigs. Each listing has its own eligibility and application process.