UN Women Hiring Administrative Assistant in 2026. UN Women Lebanon is recruiting a full-time Administrative Assistant (NPSA-5) to support operations, logistics, HR, procurement and office management. Based in Beirut, this one-year contract requires English and Arabic fluency. Apply by 3 December 2025.
Overview
UN Women Lebanon has opened applications for a full-time Administrative Assistant under a National Personnel Service Agreement (NPSA-5). This role supports operational efficiency across administration, logistics, HR support, procurement, knowledge management, and office coordination. Working under the supervision of the Operations Analyst, the position plays a central role in daily operations, ensuring compliance with UN Women policies and supporting programme delivery across humanitarian, development, and peace and security portfolios.
This opportunity is ideal for early- to mid-career professionals seeking hands-on, mission-driven administrative work in one of the UN’s most impactful agencies.
Role and Responsibilities
1. Administrative and Logistical Support
- Prepare shipment documentation, customs arrangements, and follow-ups.
- Manage travel arrangements, visas, hotel reservations, security documents, and DSA preparation.
- Provide logistical support for workshops, conferences, retreats and events.
- Maintain an organized filing system ensuring confidentiality and compliance.
- Support property management and documentation.
2. Office and Asset Management
- Monitor stationery supplies, manage stock, and maintain distribution logs.
- Maintain asset records and generate required asset-management reports.
- Support office premises maintenance documentation and records.
- Perform the Buyer role in the Quantum ERP system and prepare purchase orders.
- Prepare RFQs, ITBs, RFPs, and assist with bid receipt and preliminary evaluations.
3. HR Administrative Support
- Support recruitment by preparing vacancy announcements, organizing interviews, and compiling matrices.
- Maintain staffing lists and HR reports as assigned.
- Perform Leave Monitor duties.
4. Knowledge Building and Sharing
- Facilitate internal training on administrative rules, policies, and procedures.
- Strengthen team understanding of operational processes.
5. Additional Support
- Perform other relevant administrative duties as required for smooth office operation.
Eligibility Criteria | UN Women Hiring Administrative Assistant in 2026
Education
- Required: Completion of secondary education.
- Desirable: Bachelor’s degree in business administration or a related field.
Experience
- 5 years of administrative, logistics, procurement, or HR experience (with secondary education),
or 2 years (with a Bachelor’s degree). - Experience with MS Office applications is required.
- Experience working with ERP systems such as Oracle Cloud is desirable.
Language Requirements
- Fluency in English and Arabic required.
- Knowledge of French is desirable.
Key Competencies
Core Values
- Integrity
- Professionalism
- Respect for diversity
Core Competencies
- Gender awareness and sensitivity
- Accountability
- Creative problem-solving
- Effective communication
- Inclusive collaboration
- Stakeholder engagement
- Leading by example
Functional Competencies
- Strong administrative process management
- Ability to handle confidential information
- Proficiency in IT and digital office tools
- Knowledge of UN administrative regulations is an asset
Benefits of the Role
- One-year full-time contract with potential for renewal based on performance and organizational needs.
- Opportunity to work within a leading UN agency focused on gender equality and women’s empowerment.
- Exposure to operational, HR, procurement, and administrative systems of the UN.
- Professional development through training and knowledge-sharing activities.
- Contribution to high-impact programming for women and girls in Lebanon.
How to Apply
Interested applicants must apply online through the UN Women careers portal using Job Identification: 30209.
Application Steps:
- Visit the official UN Women careers page.
- Complete all sections of the application form, including education and employment history.
- Upload all required documents (CV, certificates, etc.).
- Submit the application before the deadline.
Deadline: 3 December 2025 (06:59 AM)
Note: Incomplete applications may be disqualified.
Summary Table
| Item | Details |
|---|---|
| Organisation | UN Women Lebanon |
| Position | Administrative Assistant |
| Contract Type | NPSA-5 (Local) |
| Location | Beirut, Lebanon |
| Schedule | Full-time |
| Duration | One year |
| Application Deadline | 3 December 2025 |
| Required Languages | English and Arabic |
| Desirable Languages | French |
| Education | Secondary education required; Bachelor’s preferred |
| Experience | 5 years (secondary) or 2 years (Bachelor’s) |
| ERP Experience | Oracle Cloud desirable |
| Key Functions | Admin, logistics, HR support, procurement, asset management |
Conclusion
The UN Women Administrative Assistant role in Lebanon is a strong opportunity for professionals seeking to advance their administrative career within an internationally recognized organization. With responsibilities ranging from office management to HR and procurement support, the position offers both depth and variety. Local applicants who meet the qualifications and wish to contribute to gender equality efforts are strongly encouraged to apply before the deadline.
For more opportunities like these, be sure to follow us on Facebook, join our WhatsApp Group and Channel, and connect with us on LinkedIn, and Follow our Twitter Page.
Related Opportunities on Reign Gigs
- UNDP 100% Remote Volunteer Assignments 2026 – Paid & Fully Funded
- Mercy Corps Global Fellowship 2026 – Fully Funded Training + Monthly Stipend
- UNICEF Remote Internship 2026 – Paid International Opportunities
- Global Fellowships & Skills Training Programs 2025