World Vision Seeks Remote Executive Assistant for Child Sponsorship Marketing & Engagement

Opportunity: Remote Executive Assistant, Child Sponsorship Marketing & Engagement at World Vision

Introduction:

World Vision, with over 70 years of experience, is dedicated to helping vulnerable children overcome poverty and achieve a fulfilling life. Driven by Christian faith, World Vision operates in nearly 100 countries, providing assistance to children of all backgrounds, even in the most challenging circumstances. Join our team of 33,000+ staff worldwide and be part of transforming the life stories of vulnerable children.

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World Vision has been at the forefront of global humanitarian efforts for over seven decades. Established in 1950, World Vision has dedicated itself to providing assistance to children and communities in need across nearly 100 countries. Through its unwavering commitment to Christian principles and its mission to help vulnerable children overcome poverty and experience a fulfilling life, World Vision has become one of the world’s largest and most respected humanitarian organizations. With a workforce of over 33,000 staff members worldwide, World Vision continues to make a significant impact in transforming the lives of children and families facing adversity.

As part of its ongoing efforts to support vulnerable children and communities, World Vision is seeking a qualified and dedicated individual to fill the position of Remote Executive Assistant for Child Sponsorship Marketing & Engagement. This full-time position offers an exciting opportunity to work in a dynamic and global environment, providing essential administrative support to the Senior Director and CSME Leadership team.

The Remote Executive Assistant will play a critical role in enabling the success of the CSME Leadership team by managing relationships with senior stakeholders, coordinating meeting schedules, preparing documents and presentations, facilitating international travel and events, and fostering clear and compelling communications within the team. The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to thrive in a fast-paced and diverse work environment.

World Vision Seeks Remote Executive Assistant for Child Sponsorship Marketing & Engagement

Vacancy Details:

• Position: Remote Executive Assistant, Child Sponsorship Marketing & Engagement
• Locations:
  • Home Working, United Kingdom
  • Middle East, Eastern Europe Countries, Cyprus
• Time Type: Full-time
• Posted on: Posted 4 Days Ago
• Job Requisition ID: R22731

Key Responsibilities:

Purpose of Position:

As the Executive Assistant, you will provide essential administrative support to the Senior Director and CSME Leadership team, ensuring their success in their roles. Your responsibilities will include managing relationships with senior stakeholders, coordinating meeting schedules, preparing documents and presentations, facilitating international travel and events, and fostering clear and compelling communications to foster a vibrant CSME team.

Day-to-day Administration:

• Proactively support essential admin duties
• Manage the busy team’s diary in a complex global environment
• Reconcile expenses and coordinate budgets
• Support wider Global Marketing and Communications activities
• Assist in recruiting and onboarding new starters

Managing International Travel and Events:

• Support leaders with travel booking and arrangements
• Organize logistics for national and international meetings and events

Meeting Management:

• Schedule regular and ad-hoc team and external meetings
• Arrange agendas, pre-reads, and presentations
• Ensure effective communication of meeting notes and actions

Knowledge Management:

• Establish a central repository for all team documents
• Build awareness and ensure easy access to the repository for the team

Culture Building:

• Foster warm and respectful communications with diverse stakeholders
• Promote a team learning culture through efficient knowledge management
• Provide relevant and interesting communications to inform and engage staff
• Facilitate team updates and celebrations to foster a connected team environment

Knowledge/Qualification for the Role:

• Minimum 3 years of experience as an Executive Assistant, working with senior stakeholders
• Highly responsive, accurate, and diligent in task execution
• Proactive and motivated with strong customer service orientation
• Comfortable managing complex schedules and priorities in a dynamic environment
• Concise communication style with the ability to facilitate decision-making
• Thrives in a virtual work environment and flexible with working hours
• Builds strong relationships with counterparts across the World Vision Partnership
• Proficient in PC and administration skills, including expense management and travel booking platforms, Microsoft Word, Excel, PowerPoint
• Language Requirements: Very fluent in written and spoken English

Day-to-day Administration:

The Remote Executive Assistant will be responsible for providing proactive support for essential administrative duties, including managing the busy team’s diary, reconciling expenses, coordinating budgets, and supporting wider Global Marketing and Communications activities. Additionally, the assistant will assist in recruiting and onboarding new starters, ensuring a smooth transition for new team members.

Managing International Travel and Events:

In this role, the assistant will support leaders with travel booking and arrangements, including coordinating logistics for national and international meetings and events. This may involve liaising with travel agencies, booking flights and accommodations, and ensuring that all travel arrangements are made in accordance with World Vision’s policies and procedures.

Meeting Management:

The Remote Executive Assistant will play a key role in scheduling regular and ad-hoc team and external meetings, arranging agendas, pre-reads, and presentations, and ensuring effective communication of meeting notes and actions. This will involve working closely with team members to coordinate schedules and ensure that all meetings are productive and well-organized.

Knowledge Management:

The assistant will be responsible for establishing a central repository for all team documents and ensuring that it is easily accessible and widely used by the team. This will involve building awareness of the repository and maintaining it to ensure that it remains up-to-date and relevant to the team’s needs.

Culture Building:

The Remote Executive Assistant will play an important role in fostering a positive and inclusive team culture by providing warm and respectful communications to diverse stakeholders, enabling a team learning culture through efficient knowledge management, and facilitating team updates and celebrations to foster a connected and engaged team environment.

Qualifications:

The ideal candidate for this position will have a minimum of 3 years of experience as an Executive Assistant, working with senior stakeholders. They will demonstrate strong organizational skills, attention to detail, and the ability to thrive in a fast-paced and dynamic work environment. Additionally, they will have excellent communication skills, both written and verbal, and the ability to build strong relationships with counterparts across the World Vision Partnership. Proficiency in PC and administration skills, including expense management systems, travel booking platforms, Microsoft Word, Excel, and PowerPoint, is essential. Fluency in written and spoken English is required.

Applicant Types Accepted:

• Local Applicants Only

How to Apply:

To apply for this position, visit the World Vision website and search for Job Requisition ID R22731. Follow the application instructions provided and submit your application before the specified deadline to be considered for this role.

Conclusion:

Join World Vision in its mission to make a positive impact on vulnerable children’s lives around the world. As a Remote Executive Assistant, you will play a crucial role in supporting the CSME Leadership team and contributing to the success of Child Sponsorship Marketing & Engagement initiatives. If you are passionate about administration, relationship management, and making a difference in the lives of children, apply now and become part of the World Vision team dedicated to transforming communities and building a better future for all.

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