UNITAR Vacancy Alert: Human Resources Assistant Position Available

15/02/2024

5 minutes read

VACANCY ANNOUNCEMENT

Reference: S/G/2024/001
Position: Human Resources Assistant – G5
Vacancy Type: Fixed-Term Regular Staff
Duration: 1 year (renewable)
Deadline: March 12, 2024
Organizational Unit: Human Resources Unit (HRU)
Number of Positions: 1
Remuneration: In accordance with UN Rules and Regulations, subject to negotiation based on professional background and experience.

INTRODUCTION

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization, and environmental sustainability. UNIDO’s mission, outlined in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, and the Abu Dhabi Declaration adopted at the eighteenth session of the UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. UNITAR Vacancy Alert: Human Resources Assistant Position Available

UNIDO’s mandate is recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation.” UNITAR Vacancy Alert: Human Resources Assistant Position Available

The Human Resources Unit (HRU) plays a crucial role in supporting UNIDO’s mission by ensuring the effective management of human resources. The HRU is responsible for various HR functions, including recruitment, contract management, staff development, and administrative support. To strengthen its team, HRU is seeking a dedicated and qualified individual to fill the position of Human Resources Assistant – G5. UNITAR Vacancy Alert: Human Resources Assistant Position Available

Table of Contents

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UNITAR Vacancy Alert: Human Resources Assistant Position Available

ACCOUNTABILITIES:

Under delegated authority, the Human Resources Assistant will be responsible for various duties, including:

Assistance in HR-related Surveys, Statistics, and Reports:
- Prepare HR-related reports under minimal supervision.
- Conduct research on various HR matters within and outside the UN system.
- Update rules, procedure tables, and databases as necessary.
Support in Recruitment and Contract Management:
- Process applications for vacancies, including reviewing vacancy requests and preparing vacancy announcements.
- Review applications, organize interviews, and ensure the transfer of candidate files between offices.
- Initiate and follow up on reference checks and academic verifications.
- Calculate salaries, benefits, and prepare offers of appointment.
- Prepare relevant documentation required for recruitment processes.
Assistance in HR Administration:
- Review and process requests for staff entitlements and claims.
- Maintain staff official status file and other HR-related files.
- Prepare personnel actions in Quantum and provide guidance/training on e-Service.
- Review requests for badges, travel documents, and UN certificates.
Support in Onboarding, Separation Processes, and Entitlements:
- Assist with onboarding processes for new staff members.
- Provide support in separation processes and entitlements.
- Prepare attestations/certificates for staff, fellows, and collaborators.
Management of UNITAR e-Recruitment Tool and Other HR Management Tools:
- Manage UNITAR e-Recruitment tool and contribute to the development of other HR management tools.
- Review contract requests and prepare contracts for various categories of personnel.
General Administrative Support:
- Perform a variety of office administrative duties, including managing supplies and drafting correspondence.
- Provide logistical support for training courses, workshops, and other events.

WORK IMPLIES FREQUENT INTERACTION WITH:

Staff at large, Managers, Directors
Applicants/General Public
Human Resources Officers/Administrative Officers/Training Officers/Executive Officers in the UN Secretariat

Counterparts in other UN agencies
Missions

RESULTS EXPECTED:

The Human Resources Assistant is expected to achieve the following results:

Provision of reliable research, administrative, and general office support services.
Processing work with minimal supervision, seeking advice when needed.

Ensuring accuracy and completeness of documentation submitted by candidates, staff, and offices.
Accurate preparation of reports. UNITAR Vacancy Alert: Human Resources Assistant Position Available
Consistent application of appropriate policies, rules, guidelines, procedures, and practices.

Effective delivery of a wide range of administrative and office support functions under moderate supervision.
Establishment of effective working relationships with internal and external contacts at all levels.

COMPETENCIES:

The successful candidate should demonstrate the following competencies:

Professionalism:
- Knowledge of organization’s human resources policies, procedures, and practices.
- Ability to identify issues, formulate opinions, and make recommendations.
- Initiative and ability to anticipate next steps.
- Conscientiousness and efficiency in meeting commitments and observing deadlines.
- Motivation by professional concerns and persistence in facing challenges.
Respect for Diversity:
- Works effectively with people from all backgrounds.
- Treats all individuals with dignity and respect.
- Shows respect for and understanding of diverse points of view.
- Does not discriminate against any individual or group.

Planning & Organizing:
- Develops clear goals consistent with agreed strategies.
- Identifies priority activities and assignments.
- Adjusts priorities as required and allocates appropriate resources.
- Monitors and adjusts plans and actions as necessary.
Accountability:
- Takes ownership of all responsibilities and honors commitments.
- Delivers outputs within prescribed time, cost, and quality standards.
- Operates in compliance with organizational regulations and rules.
- Takes personal responsibility for shortcomings and those of the work unit.
Client Orientation:
- Considers all those to whom services are provided as “clients.”
- Establishes and maintains productive relations with clients.
- Identifies clients’ needs and matches them to appropriate solutions.
- Keeps clients informed of progress or setbacks in projects.

Communication:
- Speaks and writes clearly and effectively.
- Listens to others and interprets messages correctly.
- Asks questions to clarify and tailors communication to match the audience.
- Demonstrates openness in sharing information and keeping people informed.
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals.
- Solicits input and values others’ ideas and expertise.
- Supports and acts in accordance with final group decisions.
- Shares credit for team accomplishments and accepts joint responsibility for shortcomings.
Commitment to Continuous Learning:
- Keeps abreast of new developments in the field.
- Actively seeks to develop professionally and personally.
- Contributes to the learning of colleagues and subordinates.
- Shows willingness to learn from others and seeks feedback to improve.

Technological Awareness:
- Proficiency in various office applications.
- Keeps abreast of available technology and its applicability to work.
- Actively seeks to apply technology to appropriate tasks.

MINIMUM REQUIREMENTS:

Education: Completion of high school or equivalent diploma.

Experience: Minimum 5 years of human resources administration experience; 3 years with a first-level university degree or higher. UNITAR Vacancy Alert: Human Resources Assistant Position Available
Language: Fluency in English and French; knowledge of Spanish desirable.

SPECIAL NOTICE:

UNITAR is committed to achieving workforce diversity and encourages qualified candidates from diverse backgrounds to apply. Women, minorities, indigenous groups, and persons with disabilities are equally encouraged. UNITAR Vacancy Alert: Human Resources Assistant Position Available

UNITAR recruits staff based on efficiency, competence, and integrity. Candidates with violations of international human rights or humanitarian law, sexual exploitation or abuse, or other crimes will not be considered. UNITAR Vacancy Alert: Human Resources Assistant Position Available

NO FEE:

UNITAR does not charge any fee at any stage of the recruitment process.

HOW TO APPLY:

Please submit your application and motive letter before the deadline. Only shortlisted candidates will be contacted due to the high volume of applications. UNITAR Vacancy Alert: Human Resources Assistant Position Available

CONCLUSION:

The Human Resources Assistant position at UNITAR offers an exciting opportunity to contribute to the organization’s mission of promoting industrial development and sustainability. The successful candidate will play a key role in supporting HR functions and ensuring the effective management of human resources within the organization. If you are a motivated and qualified individual with a passion for HR administration, we encourage you to apply and join our dynamic team at UNITAR. UNITAR Vacancy Alert: Human Resources Assistant Position Available