Secretary To A Member Of The Court At The United Nations | APPLY NOW

17/07/2023

3 minutes read

Secretary To A Member Of The Court At The United Nations | The International Court of Justice Registry aims to establish a roster of qualified candidates to serve as Secretary to a Member of the Court on a temporary basis. These positions are intended to replace staff members on various types of leave, including parental leave. One position will be available for approximately eight months starting in October 2023, and additional positions may become available at any time, possibly on short notice.

The incumbent will report directly to a Member of the Court and, for administrative purposes, will also report to the Co-ordinator of the Judges’ Secretaries, who supervises other Secretaries to Members of the Court.

Table of Contents

Secretary To A Member Of The Court At The United Nations

Responsibilities:

Working under the direct supervision of the assigned Member of the Court, the incumbent will perform the following tasks:

Provide high-level administrative, secretarial, and personal assistance to the Member of the Court, assisting in the overall administration of the judge’s office and providing substantive and administrative support to manage priorities effectively.
Screen and prioritize incoming correspondence, compile relevant background documents and references, identify issues requiring the judge’s attention, and ensure timely follow-up on actions.
Act as a communication link between the judge and other Court personnel, as well as with diplomatic corps, international organizations, Dutch local authorities, and judicial and academic institutions.
Keep the judge’s team informed by conveying directives, status updates, and other pertinent information.
Prepare general correspondence in both English and French.
Transcribe judicial and other texts accurately from handwritten drafts or audio files following the Court’s presentation rules.
Proofread and edit outgoing documents to ensure adherence to format, grammar, punctuation, and style.
Manage confidential files and related databases related to judicial and non-judicial matters.
Handle various administrative processes, including leave and attendance records, travel arrangements, visa applications, authorizations, expense reports, and conference room bookings.
Occasionally welcome and accompany high-ranking officials and visitors, and organize group visits and receptions.
Perform other related duties as assigned.

Competencies:

Professionalism: Demonstrates excellence in work, efficiency, and meeting commitments and deadlines. Remains composed in challenging situations and shows persistence in problem-solving.
Communication: Communicates effectively in both verbal and written forms, listens to others, interprets messages accurately, and demonstrates openness to two-way communication. Secretary To A Member Of The Court At The United Nations
Teamwork: Collaborates effectively with colleagues, values input from others, and is willing to learn from peers, supporting group decisions even when they differ from one’s own position.
Planning and organizing: Sets clear goals, identifies priorities, allocates appropriate resources and time, plans for contingencies, and uses time efficiently. Secretary To A Member Of The Court At The United Nations
Respect for diversity: Treats all individuals with respect and dignity, values diversity, and avoids stereotypical responses or discrimination.

Education:

Completion of secondary school education, with a post-secondary diploma considered an asset.

Work Experience:

At least five years of relevant and progressively responsible work experience in an international environment.
Experience working for a judge in an international court or tribunal or in a judicial setup is advantageous. Secretary To A Member Of The Court At The United Nations
Experience assisting a senior executive or official is desirable.
Proficiency in finalizing complex legal documents and preparing and proofreading documents for distribution or print is required.
Familiarity with etiquette, diplomatic protocol, and discretion is preferred.
Proficiency in using Microsoft Office Suite is necessary.
Knowledge of other IT tools is beneficial.
Experience with integrated information management systems such as Inspira, Umoja, or other Enterprise Resources Planning (ERP) systems is advantageous.
Familiarity with the United Nations Common System or comparable organizations is desirable.
Secretary To A Member Of The Court At The United Nations