Join United Nations as Executive Assistant and Applications Closes on 20 November | APPLY NOW
Join United Nations as Executive Assistant.
Position: Individual Contractor – Executive Assistant
Job ID: 221385
Job Network: Management and Administration
Job Family: Administration
Category and Level: Consultants, CON
Duty Station: NEW DELHI
Department/Office: Economic and Social Commission for Asia and the Pacific
Date Posted: Nov 6, 2023
Deadline: Nov 20, 2023
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Result of Service: The role entails the well-organized administration of the Office of the Head, APCTT. This includes maintaining schedules, calendars, and coordinating meetings both within ESCAP and with external stakeholders. Additionally, it involves ensuring effective communication with all stakeholders while upholding the highest standards of confidentiality and discretion. Join United Nations as Executive Assistant
Work Location: The role is based in the APCTT Office.
Expected Duration: The assignment is for a duration of 4 months.
Duties and Responsibilities: Under the guidance of the Head, APCTT, the Individual Contractor will be responsible for ensuring the effective and efficient operation of the Head’s Office. This includes maintaining full confidentiality, adhering to protocol procedures, managing the flow of information, and ensuring the timely follow-up on deadlines and commitments made. The Individual Contractor will perform the following key functions:
• Coordinate program/project planning and preparation work, monitoring the status of proposals and the receipt of relevant documentation. Join United Nations as Executive Assistant.
• Act as the focal point for administrative coordination of program/project implementation activities, which includes extensive liaison with various organizational units to initiate requests, process administrative actions, such as travel arrangements, training, study tours, and event organization. Join United Nations as Executive Assistant.
• Provide general office support, respond to complex information requests and inquiries, review, log, and route incoming correspondence, and maintain records and files. The Individual Contractor will also be responsible for organizing meetings and workshops.
• Manage the meeting schedule and calendar of the Head of Office. Join United Nations as Executive Assistant.
• Prepare meeting minutes and follow up on required action points. Join United Nations as Executive Assistant.
• Perform other duties as assigned. Join United Nations as Executive Assistant.
Qualifications/Special Skills: • The candidate should hold a first-level or higher university degree in business administration, accounts, finance, office management, or related fields. • A minimum of at least 5 years of progressively responsible experience in support functions and office administration or related areas. • Previous experience working in the United Nations or international organizations in a similar role is desirable.
Languages: • Proficiency in the English language with a demonstrated ability to communicate effectively.
Additional Information: • Duration of the Individual Contractor assignment: Four months. • Monthly fee: INR 90,000. • No fee is charged by the United Nations at any stage of the recruitment process, including application, interviews, processing, or training. The United Nations does not request information about applicants’ bank accounts.
