Join the Team: HR & Admin Assistant Opportunity with UNDP

HR & Admin Assistant – Aspire to Innovate (a2i) Programme

Location: Dhaka, Bangladesh

Posting Date: 04/29/2024, 06:48 AM

Apply Before: 05/11/2024, 08:48 PM

Job Schedule: Full time

Agency: UNDP

Grade: NPSA-5

Vacancy Type: National Personnel Service Agreement

Practice Area: Governance

Bureau: Regional Bureau for Asia and the Pacific

Contract Duration: 1 Year with Possibility for extension

Vacancy Timeline: 2 Weeks

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Join the Team: HR & Admin Assistant Opportunity with UNDP

Job Description

Background

At UNDP, Diversity, Equity, and Inclusion are fundamental principles. We embrace diversity as a reflection of the myriad of nations and cultures where we operate, fostering inclusion to empower all individuals to contribute meaningfully to our mission. Upholding equity and fairness guides all our actions, ensuring no one is left behind. We strongly encourage applications from individuals identifying with marginalized or excluded populations. Explore working at UNDP, discovering our values and inspiring narratives.

The Aspire to Innovate (a2i) Programme complements the Government of Bangladesh’s initiatives to instill a citizen-centric ethos of innovation in the civil service. Our goal is to enhance service delivery, making it more inclusive, affordable, reliable, and accessible. This project aims to establish institutional mechanisms and enhance accountability to accelerate SDG progress in Bangladesh.

The project comprises three key components:

1. Institutionalizing Public Service Innovation and Enhancing Accountability
2. Facilitating Digital Financial Services and Fintech Innovations
3. Incubating Private Sector-driven Public Service Innovation

Funded by the Government of Bangladesh and UNDP, the a2i project is implemented by the ICT Division and Cabinet Division.

Duties and Responsibilities

Under the direct supervision of the HR Officer, the incumbent will undertake the following tasks:

Support in Human Resources Management

• Ensure full compliance with HR processes and records, adhering to UNDP and GoB regulations, policies, and strategies.
• Assist in the recruitment process for GoB and UNDP hires.
• Coordinate candidate invitations for written tests and interviews.
• Aid in staff onboarding and offboarding processes.
• Manage personnel records efficiently.
• Assist in day-to-day HR operations.

Support in Human Resources and Organizational Development

• Conduct training needs assessments.
• Implement learning and development programs.
• Facilitate online and offline knowledge-sharing sessions in collaboration with national and international institutions.

Support in Performance Management

• Ensure effective and regular performance management.
• Implement performance improvement plans (PIP) to enhance organizational effectiveness.
• Develop the capacity of supervisors and supervisees in implementing feedback mechanisms.

Support in Administrative Activities

• Coordinate third-party contract management.
• Provide logistical support for new staff (e.g., ID cards, laptops).
• Organize orientation sessions for new staff.
• Arrange travel accommodations.

The incumbent will also perform other duties within their functional profile as necessary for the efficient functioning of the office and the organization.

Institutional Arrangement

Under the direct supervision of the HR Officer of a2i, the incumbent will perform the mentioned activities. The HR Officer will evaluate the service of the HR & Admin Assistant, who will be responsible for supporting human resource and administrative activities. The role focuses on providing comprehensive support in personnel management and contributing to human resources and organizational development. Additionally, the incumbent will support logistical and knowledge-sharing activities for the staff.

Competencies

Achieve Results Think Innovatively Learn Continuously Adapt with Agility Act with Determination Engage and Partner Enable Diversity and Inclusion

Cross-Functional & Technical Competencies

• HR – Recruitment: Assessment and selection, Talent management
• HR – Learning and Development: L&D planning
• Business Direction and Strategy: Negotiation and Influence, Communication

Required Skills and Experience

Education:

• Secondary education is required.
• A university degree in Business, Public Administration, or Human Resources is desirable but not mandatory.
• UNDP HR Certification is an added advantage.
• Relevant HR and/or administrative experience (5 years with secondary education or 2 years with a Bachelor’s degree) at the national or international level is required.

Experience:

• At least 2 years of relevant experience in national and international organizations.
• Experience in recruitment and performance management systems.
• Excellent oral and written communication skills.
• Proficiency in computer and office software packages.
• Experience in working with government or international development agencies is desirable.
• Experience in Human Resources Information Systems (HRIS) is an advantage.
• Sound experience in maintaining organized filing systems.
• Experience in employee engagement initiatives.
• Fluency in written and spoken English and Bangla is required.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders): US immigration law may have significant implications for US Permanent Residents accepting staff positions with UNDP.

Applicant Information about UNDP Rosters: UNDP reserves the right to select one or more candidates from this vacancy announcement.

Non-discrimination: UNDP is an equal opportunity and inclusive employer that does not discriminate based on various factors.

Scam Warning: The United Nations does not charge any application fees. Please exercise caution if you encounter any solicitation for payment.

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Keywords: HR & Admin Assistant, Aspire to Innovate (a2i) Programme, Dhaka, Bangladesh, UNDP, Governance, Recruitment, Talent Management, Performance Management, Administrative Activities, Diversity and Inclusion, Learning and Development, Business Strategy.

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