Job Opportunity for Executive Associate and Admin Assistant at UN | Apply Now
Job Opportunity for Executive Associate and Admin Assistant at UN
Job Opening ID: 222510
Job Network: Management and Administration
Job Family: Administration
Category and Level: General Service and Related Categories, G-6
Duty Station: Asmara, Eritrea
Department/Office: Resident Coordinator System
Date Posted: Dec 5, 2023
Deadline: Dec 19, 2023
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Job Opportunity for Executive Associate and Admin Assistant at UN
Org. Setting and Reporting: The UN Secretary-General’s global reform, initiated on January 1, 2019, aims to enhance the UN Development System’s effectiveness in achieving the 2030 Agenda and Sustainable Development Goals. This position is in the Resident Coordinator’s Office in Asmara, Eritrea, reporting to the Senior Development Coordination Officer, Strategic Planning, and RCO Team Leader. Job Opportunity for Executive Associate and Admin Assistant at UN
Responsibilities: Under delegated authority, the Executive Associate will:
- Ensure effective functioning of the UN RC Front Office, managing information flow, maintaining protocol procedures, and following up on deadlines.
- Maintain the RC’s calendar, coordinate appointments, meetings, and high-ranking visitors, and take minutes as required.
- Manage UNRC missions and representation schedule, including logistics and communication to stakeholders.
- Maintain high-level partner contact lists and ensure regular updates.
- Prepare correspondence, directives, and comments on behalf of the UNRC.
- Manage filing systems, ensuring the safekeeping of confidential materials. Job Opportunity for Executive Associate and Admin Assistant at UN
- Coordinate information flow, follow up on circulation files, and screen incoming calls and correspondence.
- Support RCO staff in organizing meetings, appointments, and transportation arrangements.
- Respond to ad-hoc requests of the RC. Job Opportunity for Executive Associate and Admin Assistant at UN
General Administration:
- Draft routine correspondence on administrative, financial, audit, and personnel matters.
- Coordinate with service units, liaise with internal team members, and perform related administrative duties.
- Act as an alternate to the RCO Administrative Assistant, supporting day-to-day administrative tasks.
- Assist with data analysis, preparation of reports, and updating information material. Job Opportunity for Executive Associate and Admin Assistant at UN
- Ensure documentation of requirements and background information used for data analysis. Job Opportunity for Executive Associate and Admin Assistant at UN
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Competencies:
- Professionalism: Ability to perform a broad range of administrative functions. Knowledge of UN administrative, financial, and human resources rules. Commitment to gender equality. Job Opportunity for Executive Associate and Admin Assistant at UN
- Planning and Organizing: Develops clear goals, identifies priority activities, and adjusts plans as required. Efficient time management.
- Client Orientation: Considers all those served as “clients,” establishes productive partnerships, identifies needs, and monitors developments to anticipate problems. Job Opportunity for Executive Associate and Admin Assistant at UN
Education: Completion of secondary/high school diploma or equivalent is required. A relevant first-level university degree may be accepted in lieu of two years of experience. Job Opportunity for Executive Associate and Admin Assistant at UN
Work Experience: A minimum of seven (7) years of progressively responsible experience in secretarial, administrative, and program-related roles. Experience in front office management is desirable.
Languages: Fluency in oral and written English is required. Knowledge of another official UN language is an advantage. Job Opportunity for Executive Associate and Admin Assistant at UN
Special Notice:
- This GS-6 position is for nationals of Eritrea only.
- Official release from national service by the Government of Eritrea is required.
- Appointment is on a local basis for an initial one-year period, subject to extension.
- The position is subject to local recruitment rules. Job Opportunity for Executive Associate and Admin Assistant at UN
Apply Now: All interested applicants must submit their application and supporting documents online.
Note: The United Nations is committed to achieving gender balance. Female candidates are strongly encouraged to apply. Job Opportunity for Executive Associate and Admin Assistant at UN
Assessment: Evaluation may include a substantive assessment, such as a written test and competency-based interview.
UN Considerations: The UN is committed to the highest standards of efficiency, competence, and integrity. Applicants will not be considered if they have committed violations of international human rights or humanitarian law. Job Opportunity for Executive Associate and Admin Assistant at UN
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