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Immediate Opening: Programme Management Assistant at UN

Immediate Opening: Programme Management Assistant at UN

Programme Management Assistant

Job Opening ID: 236858
Job Network: Economic, Social and Development
Job Family: Programme Management
Category and Level: General Service and Related Categories, G-5
Duty Station: GENEVA
Department/Office: Office for the Coordination of Humanitarian Affairs
Date Posted: Jun 14, 2024
Deadline: Jun 20, 2024

Immediate Opening: Programme Management Assistant at UN
Immediate Opening: Programme Management Assistant at UN

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Organizational Setting and Reporting

This position is situated within the System-wide Approaches and Practices Section (SWAPS), part of the Assessment, Planning and Monitoring Branch (APMB) within the Coordination Division (CD) of the United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA) in Geneva. OCHA coordinates humanitarian actors to ensure a cohesive response to emergencies, fostering a framework for effective contributions. Its mission includes mobilizing and coordinating humanitarian action globally, advocating for the rights of affected populations, promoting preparedness and prevention, and facilitating sustainable solutions.

The Programme Management Assistant reports directly to the Manager of System-wide Approaches and Practices Section (SWAPS), APMB, Coordination Division in Geneva.

Immediate Opening: Programme Management Assistant at UN

Responsibilities

Under delegated authority, the Programme Management Assistant will undertake the following duties:

  • Assist in coordinating programme/project planning and preparation activities, particularly for medium-sized and complex components of departmental initiatives.
  • Monitor programme/project proposals, ensuring timely submission of necessary documentation for review and approval.
  • Compile, summarize, and present basic information and data on specific programmes/projects and related topics.
  • Review project documents, especially cost plans and budgets using UMOJA, ensuring compliance with relevant regulations prior to final approval.
  • Serve as administrative focal point for programme/project implementation, liaising extensively across organizational units to initiate requests, secure clearances, and process administrative actions.
  • Compile and enter data on project delivery, prepare related status reports identifying delivery shortfalls, budget overruns, and other issues for management review.
  • Draft correspondence on budget-related matters, prepare periodic reports and briefing notes on Section finance, HR activities, and staffing vacancies.
  • Provide general office support, respond to complex inquiries, review and route incoming correspondence, maintain files/records, organize meetings/workshops, and handle routine administrative tasks.
  • Provide guidance and training to new/junior staff as required.
  • Perform other duties as assigned.

Competencies

  • Professionalism: Demonstrates knowledge of internal policies, processes, and procedures related to programme/project administration, technical cooperation, and budgeting. Understands the functions and organization of the work unit, displaying competence in handling figures, conducting basic research, and gathering information. Shows pride in work, achieves results efficiently, and remains calm under pressure. Adheres to high standards of integrity, gender equality, and professional ethics.
Immediate Opening: Programme Management Assistant at UN
Immediate Opening: Programme Management Assistant at UN
  • Communication: Communicates effectively both orally and in writing, listens to others, interprets messages correctly, and responds appropriately. Asks questions to clarify understanding, tailors communication to the audience, and shares information openly and transparently.
  • Planning and Organizing: Develops clear goals, identifies priority activities, allocates resources effectively, anticipates risks, and adjusts plans as required. Monitors progress, uses time efficiently, and adapts plans to changing circumstances.

Education

High school diploma or equivalent is required.

Work Experience

A minimum of five (5) years of experience in programme or project administration, technical cooperation, or related areas is required. Candidates with a first-level university degree or higher may qualify with three (3) years of relevant experience. Experience with Enterprise Resource Planning (ERP) systems like UMOJA and talent management platforms such as Inspira is essential. Familiarity with budget preparation, monitoring, and reporting within the UN Common System or similar international organizations is desirable.

Languages

Fluency in English (both oral and written) is required. Knowledge of another official United Nations language is desirable.

Applicants are encouraged to apply through the UN’s recruitment platform, inspira, by the closing date of June 20, 2024. Ensure all required documents and information are accurately provided as per application instructions. For further details, refer to the Applicant Guide available on the inspira homepage.

Assessment

Evaluation of qualified candidates may include an assessment exercise followed by competency-based interviews.

Special Notice

  • This position is temporary until 31 December 2024, with possible extension.
  • Applicants must be within commuting distance of Geneva for local recruitment, regardless of nationality.
  • The United Nations promotes a diverse and inclusive workplace, accommodating applicants without regard to gender identity, sexual orientation, race, religion, cultural background, or disabilities.

No Fee

The United Nations does not charge fees at any stage of the recruitment process.

Keywords: Programme Management, UNOCHA, Humanitarian Affairs, Geneva, ERP (UMOJA), Inspira, Budgeting, Coordination, Monitoring, Reporting, Administrative Support, Communication, Professionalism.

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Immediate Opening: Programme Management Assistant at UN
Immediate Opening: Programme Management Assistant at UN

FOLLOW OUR WHATSAPP CHANNEL

JOIN OUR WHATSAPP GROUP

 

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