UN CAREERS

Immediate Hiring: Programme Assistant at UNESCO

Immediate Hiring: Programme Assistant at UNESCO

Programme Assistant – UNESCO Kingston Office

Post Number: 3JMADM0701RP
Grade: G-4
Parent Sector: Field Office
Duty Station: Kingston, Jamaica
Job Family: Administration
Type of Contract: Fixed Term Field
Duration of Contract: 2 years, renewable
Recruitment Open to: Internal and external candidates
Application Deadline (Midnight Paris Time): 17-JUN-2024 – EXTENDED

Immediate Hiring: Programme Assistant at UNESCO
Immediate Hiring: Programme Assistant at UNESCO

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UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Eligibility: Only candidates who are entitled to work in Jamaica may apply to this position.

Overview of the Functions of the Post

The post of Programme Assistant is located in the finance and administrative unit of the UNESCO Office for the Caribbean, UNESCO Kingston office. The Programme Assistant works under the overall delegated authority of the Director of the Office and the direct supervision of the Finance and Administrative Officer of the Office. As a team member, the Programme Assistant provides support in the organization and delivery of programme activities/projects, carrying out a range of office support and administrative functions.

Immediate Hiring: Programme Assistant at UNESCO

Specific Tasks

  • Assist programme specialists, administration, and direction with the organization of meetings, events, and workshops by booking venues, equipment, and providing other related logistical support.
  • Identify, review for style, format and accuracy, and assemble documents and pertinent information in support of events and meetings; collate information and data for presentations.
  • Initiate procedures for associated services required; provide administrative support during events.
  • Create contract requests for procurement of goods and services related to programme activities, workshops, and meetings.
  • Create vendor accounts for suppliers and contractors engaged by the Office.
  • Initiate travel plans, travel requests, security clearance, and travel claims for office personnel for missions related to programme activities, workshops, meetings, conferences, or sessions.
  • Make travel arrangements for participants of UNESCO programme activities and invited persons (other than UNESCO personnel); track and prepare itinerary and agenda; prepare associated documentation.
  • Facilitate the orientation of visiting officials by providing information and preparing necessary documentation.
  • Review requests for payments against contractual obligations in the financial system and provide information on payment status and unliquidated obligations (ULO) reports to programme sectors.
  • Prepare the payment file for goods received and services rendered for programme activities, workshops, and meetings based on valid commitments of the funds of the Organization.
  • Draft routine internal and external correspondences, respond to inquiries, and follow up on routine outstanding matters; provide information to supervisors and colleagues.
  • Run reports from the automated systems to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics, and projections for use and scrutiny by supervisors and responsible managers.
  • Liaise with HQ services to obtain additional information/clarification as directed.
  • Record, update, and retrieve information, documentation, and data from the Office/Bureau filing systems.
  • Perform additional activities as required to ensure the success of the work team.

Competencies

  • Accountability (C)
  • Communication (C)
  • Innovation (C)
  • Knowledge Sharing and Continuous Improvement (C)
  • Planning and Organizing (C)
  • Results Focus (C)
  • Teamwork (C)
  • Professionalism (C)

For detailed information, please consult the UNESCO Competency Framework.

Required Qualifications

Education:

  • Completed secondary, technical and/or vocational school education.

Work Experience:

  • At least three (3) years of relevant work experience in administration, project assistance, office administration, or related fields.
Immediate Hiring: Programme Assistant at UNESCO
Immediate Hiring: Programme Assistant at UNESCO

Skills and Competencies:

  • Good communication and interpersonal skills, tact and diplomacy.
  • Ability to work as part of a team and provide efficient, quality, and timely support.
  • Capacity to work efficiently with complex and sensitive situations.
  • Good knowledge of MS Office (Word, Excel, Outlook, PowerPoint).

Languages:

  • Excellent knowledge (oral and written) of English.

Desirable Qualifications

Work Experience:

  • Relevant experience in similar functions within the UN system or any international organization/institution.

Skills and Competencies:

  • Good organizational and coordination skills; ability to take initiatives, establish priorities, and monitor own work plans.

Languages:

  • Knowledge of another official language of UNESCO (Arabic, Chinese, French, Russian, or Spanish).

Benefits and Entitlements

UNESCO’s salaries consist of a basic salary and other benefits which may include, if applicable: 30 days annual leave, family allowance, medical insurance, pension plan, etc. The approximate annual starting salary for this post is 2,072,610 Jamaican dollars (JMD). For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

Selection and Recruitment Process

Please note that all candidates must complete an online application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc., for the assessment and evaluation of candidates. Only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

Additional Information

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence, and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality, and culture. Candidates from non- and under-represented Member States are particularly welcome and strongly encouraged to apply. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

Keywords: Programme Assistant, Administration, Project Assistant, UNESCO Kingston, Finance, Logistics, Event Organization, Travel Arrangements, Payment Processing, Reporting, Teamwork, Communication, MS Office, English Proficiency, Jamaica.

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Immediate Hiring: Programme Assistant at UNESCO
Immediate Hiring: Programme Assistant at UNESCO

FOLLOW OUR WHATSAPP CHANNEL

JOIN OUR WHATSAPP GROUP

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