Exciting Opportunity: Administrative Assistant Role with CARE

Unlocking Opportunities: Administrative Assistant Position at CARE Ethiopia

CARE Ethiopia, a leading humanitarian organization dedicated to fighting poverty and promoting social justice, is seeking a dedicated Administrative Assistant to join its team in Hawassa. This full-time position offers a unique opportunity to contribute to CARE’s mission of empowering communities and improving lives in Ethiopia. The Administrative Assistant will play a crucial role in providing administrative support to the Field Office (FO) team, ensuring the smooth and efficient operation of office activities.

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Introduction to CARE Ethiopia

CARE Ethiopia is part of the global CARE network, which operates in over 90 countries, working to address the root causes of poverty and social injustice. With a focus on gender equality, social inclusion, and community empowerment, CARE Ethiopia implements a wide range of programs and initiatives aimed at improving the lives of vulnerable populations across the country. From providing emergency relief to supporting sustainable development projects, CARE Ethiopia is committed to making a positive impact on the lives of individuals and communities.

CARE Ethiopia, a leading humanitarian organization committed to fighting poverty and promoting social justice, is seeking a dedicated and proactive Administrative Assistant to join its team in Hawassa. This position presents a unique opportunity to contribute to CARE’s mission of empowering communities and improving lives in Ethiopia. The Administrative Assistant will play a pivotal role in providing essential administrative support to the Field Office (FO) team, ensuring the smooth and efficient operation of office activities. This comprehensive guide will delve deeper into the role, responsibilities, qualifications, and the impact of this position within CARE Ethiopia.

CARE Ethiopia: Empowering Communities, Transforming Lives

CARE Ethiopia is part of the global CARE network, which operates in over 90 countries worldwide. Established in Ethiopia in 1984, CARE has been at the forefront of addressing poverty and social injustice through innovative programs and initiatives. With a focus on gender equality, social inclusion, and community empowerment, CARE Ethiopia implements a wide range of projects aimed at improving the lives of vulnerable populations across the country. From providing emergency relief during crises to supporting sustainable development initiatives, CARE Ethiopia is dedicated to creating lasting change and promoting human dignity for all Ethiopians.

Position Overview

The Administrative Assistant position at CARE Ethiopia’s Hawassa office is a vital role that supports the effective functioning of the Field Office. The incumbent will be responsible for a diverse range of administrative tasks, including managing office communications, coordinating travel arrangements, maintaining document records, and providing secretarial support. By ensuring the smooth operation of administrative processes, the Administrative Assistant enables CARE Ethiopia to focus on delivering impactful programs and services to communities in need.

As an Administrative Assistant at CARE Ethiopia’s Hawassa office, you will be responsible for providing comprehensive administrative support to the FO team. This includes managing office communications, coordinating travel and event bookings, maintaining document records, and providing secretarial assistance. The role requires excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Exciting Opportunity: Administrative Assistant Role with CARE

Key Responsibilities

1. Administrative Support (50%)
   • Welcome visitors and provide information and guidance as needed.
   • Manage office communications, including emails, letters, and faxes.
   • Type and prepare various documents, including circulars, memos, and reports.
   • Translate correspondence between English and Amharic as required.
   • Coordinate office repairs, maintenance, and supply orders.
   • Operate the telephone switchboard and handle incoming calls.
2. Travel and Events Booking (10%)
   • Support FO team members with travel and event arrangements.
   • Communicate schedules and provide necessary information to facilitate transport and accommodation requests.
   • Manage internal meeting room bookings and external event arrangements.
   • Provide feedback on service quality and efficiency.
3. Management of Documents (20%)
   • Receive and dispatch incoming and outgoing mail.
   • Establish and maintain a filing/documentation system for all office documents.
   • Sort, register, and file documents, letters, and other correspondences.
   • Keep custody of contract agreements and sensitive organizational documents.
4. Photocopying, Binding, and Scanning (25%)
   • Fulfill photocopy and scanning requests as needed.
   • Compile reports and documents, binding them when required.
   • Ensure the availability of stationary and operational photocopying equipment.
5. Other Duties (5%)
   • Carry out additional duties as required to support project needs.

Qualifications and Skills

• Diploma or first-degree holder with relevant work experience.
• Minimum of 6 months CARE internship service.
• Previous experience in an NGO setting is an advantage.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in English and Amharic (written and spoken).
• Ability to work effectively in a multicultural team environment.
• Commitment to gender equality, diversity, and social inclusion principles.

Application Process

Interested candidates should submit their CV and a cover letter addressing the essential qualifications and responsibilities outlined in the job description. Applications must be submitted online through CARE Ethiopia’s recruitment portal by the specified deadline. Shortlisted candidates will be contacted for further assessment, including interviews and reference checks.

Conclusion

The Administrative Assistant position at CARE Ethiopia offers an exciting opportunity to contribute to the organization’s vital work in empowering communities and improving lives. By providing essential administrative support to the FO team, the Administrative Assistant plays a crucial role in ensuring the efficient operation of office activities. If you are passionate about making a difference and possess the necessary skills and qualifications, we encourage you to apply for this rewarding position and join us in our mission to create lasting change in Ethiopia.

Interested candidates are encouraged to submit their CV and a cover letter addressing the essential qualifications and responsibilities outlined in the job description. Applications must be submitted online through CARE Ethiopia’s recruitment portal by the specified deadline. Shortlisted candidates will undergo further assessment, including interviews and reference checks, to determine suitability for the role.

The Administrative Assistant role at CARE Ethiopia offers a rewarding opportunity to contribute to meaningful work that makes a difference in the lives of individuals and communities. By providing crucial administrative support to the Field Office team, the Administrative Assistant helps ensure the efficient operation of office activities and enables CARE Ethiopia to fulfill its mission of empowering communities and transforming lives. If you are passionate about making a positive impact and possess the requisite skills and qualifications, we invite you to apply for this exciting position and join us in our journey towards creating a better future for Ethiopia.

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