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Digital Communications Assistant Position at United Nations | Apply With High School Diploma

Digital Communications Assistant Position at United Nations.

Posting Title: DIGITAL COMMUNICATIONS ASSISTANT, G6
Job Code Title: Digital Communications Assistant
Department/Office: Department of Global Communications
Duty Station: TOKYO
Posting Period: 20 October 2023 – 19 November 2023
Job Opening Number: 23-Telecommunications Technology-DGC-220450-R-Tokyo (O)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Digital Communications Assistant Position at United Nations
Digital Communications Assistant Position at United Nations

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Digital Communications Assistant Position at United Nations

 

Org. Setting and Reporting

This position is located in the United Nations Information Centre in Tokyo, Japan within the Information Centres Service (ICS), Campaigns and Country Operations Division (CCOD), Department of Global Communications (DGC).
The UNIC is part of the global network of United Nations Information Centres (UNICs), and
UNIC Tokyo is the principal source of information about the United Nations system in Japan. The UNIC is responsible for promoting public understanding and support for the aims and activities of the United Nations by communicating about its work and disseminating UN information materials to a local audience in mainly Japanese; engaging local and regional partners; and, overall, bringing the United Nations closer to the people it serves. Digital Communications Assistant Position at United Nations
The incumbent is under the overall supervision of the Director of UNIC and reports directly to the National Information Officer (NIO) in UNIC Tokyo.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

• Assists in the electronic dissemination of outreach materials; prepares, maintains and updates websites, including drafting and editing content; uploads/downloads audio files and maintains file structure.
• Identifies and prepares new material for inclusion in appropriate websites by: researching various information sources for relevant material and cross-checking information with author offices as required; identifying, retrieving and downloading pertinent documentation and other information in requisite programming languages for Web format or inserting into database after determining appropriate categorization; editing documents to conform to UN format, structure and style and preparing new pages, incorporating graphics as needed, using appropriate authoring tools and necessary programming languages; preparing and updating index of documents; posting documents on the UN web and/or development servers and ensuring the appropriate directory location; checking and testing for multiple browser support, etc. Digital Communications Assistant Position at United Nations


• Collects and produces digital content, including in local languages, different formats and/or platforms (e.g. infographic, videos, etc.), including the proposing of topics, undertaking research, writing drafts, obtaining clearances, editing copy, and coordinating design approval, translation procedures and distribution.
• Ensures UNIC Tokyo’s website is operating in accordance to the UN’s website security and privacy standards.
• Liaise with the server company and website company as the focal point to plan and implement website management, including content updates and solving technical issues. Support the procurement of these services.
• Researches a broad scope of information sources, printed and electronic; compiles and presents information for use in the preparation and production of digital communication products/services for target audiences.
• Localize outreach materials, such as news stories, senior officials’ messages, background materials, infographics, and leaflets, by translating them into Japanese, taking into consideration the appropriate tone and format based on the content. Digital Communications Assistant Position at United Nations


• Acts as focal point on digital communications issues, monitoring and reporting on latest trends and developments, responding to inquiries, participating in monitoring and evaluation exercise, etc.
• Assists in the implementation of global communication strategies and campaigns to engage with local audiences on UN priority issues and/or major events, including the coordination of activities, monitoring and reporting on progress, taking appropriate follow-up actions, and analyzing the outcomes.
• Participates in the planning and coordination of outreach events and social cohesion activities using digital communication tools.
• Assists with the development of digital campaigns using social media, websites and email outreach.
• Assists in the monitoring and reporting of activities, and evaluating activities, and regularly prepare summaries on website performance. Digital Communications Assistant Position at United Nations


• Assists in the monitoring and analysing of current events, public opinion and press, identifies issues and trends, and informs management on possible action/responses using digital communications.
• Performs related general administrative duties, as required, including the identification of office technology needs and maintenance of equipment, software and systems.
• Provides guidance to, and may supervise, junior colleagues, including other local staff, consultants, and/or interns.
• Perform other duties as required. Digital Communications Assistant Position at United Nations

Competencies

PROFESSIONALISM: Knowledge of policies, processes and procedures related to communication, production and dissemination of multimedia communication materials, including editorial standards. Ability to undertake relevant research, maintain records in a systematic fashion and retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Is committed to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Digital Communications Assistant Position at United Nations


COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Digital Communications Assistant Position at United Nations


PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Digital Communications Assistant Position at United Nations

Education

High school diploma or equivalent is required. Digital Communications Assistant Position at United Nations

Work Experience

A minimum of seven years of experience in digital communications, especially website management, social media, public information, public relations or related field is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Digital Communications Assistant Position at United Nations

Experience working with database-driven web sites, such as using and managing HTML, content management system, website hosting, website domain name, cybersecurity (e.g., ICT Architecture and Standards) or Google analytics, is required. Digital Communications Assistant Position at United Nations

Experience creating content for digital publishing formats or platforms, including adapting briefing notes, press releases or speeches for websites, is required. Digital Communications Assistant Position at United Nations

Experience working with website companies or hosting server companies is required.

Experience translating English communication materials into Japanese is desirable.

Experience working within the United Nations Common System or a comparable international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Japanese is required. Knowledge of another official United Nations language is desirable. Digital Communications Assistant Position at United Nations

Assessment

Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview. Digital Communications Assistant Position at United Nations

Special Notice

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment.
The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Digital Communications Assistant Position at United Nations

Digital Communications Assistant Position at United Nations
Digital Communications Assistant Position at United Nations

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United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. Digital Communications Assistant Position at United Nations

The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Digital Communications Assistant Position at United Nations

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Digital Communications Assistant Position at United Nations

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Digital Communications Assistant Position at United Nations

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Digital Communications Assistant Position at United Nations

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS. Digital Communications Assistant Position at United Nations

Digital Communications Assistant Position at United Nations
Digital Communications Assistant Position at United Nations

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