17 Administrative Assistant Positions at The United Nations : APPLY NOW With High School Diploma

Administrative Assistant positions at the United Nations are important roles that provide administrative and clerical support to different departments, offices, or agencies within the organization. These positions are typically responsible for a wide range of administrative tasks to ensure the smooth functioning of daily operations.

Administrative Assistant Positions at The United Nations

Here is the list of Administrative Assistant Positions at The United Nations

1. Administrative Assistant 1 – Job Link
2. Administrative Assistant 2 – Job Link
3. Administrative Assistant 3 – Job Link
4. Administrative Assistant 4 – Job Link
5. Administrative Assistant 5 – Job Link
6. Administrative Assistant 6 – Job Link
7. Administrative Assistant 7 – Job Link
8. Administrative Assistant 8 – Job Link
9. Administrative Assistant 9 – Job Link
10. Administrative Assistant 10 – Job Link
11. Administrative Assistant 11 – Job Link
12. Administrative Assistant 12 – Job Link
13. Administrative Assistant 13 – Job Link
14. Administrative Assistant 14 – Job Link
15. Administrative Assistant 15 – Job Link
16. Administrative Assistant 16 – Job Link
17. Administrative Assistant 17 – Job Link

Duties of Administrative Assistant

The specific duties and responsibilities of an Administrative Assistant at the United Nations may vary depending on the department or office they are assigned to. However, common tasks may include:

1. Drafting and preparing correspondence, memos, and reports.
2. Managing and organizing documents, files, and records.
3. Scheduling and coordinating meetings, appointments, and travel arrangements.
4. Assisting in budget preparation and monitoring expenses.
5. Maintaining and updating databases and information systems.
6. Responding to inquiries and providing information to staff and external parties.
7. Assisting in the recruitment and onboarding process of personnel.
8. Coordinating logistical arrangements for conferences, seminars, and events.
9. Providing general administrative support, such as handling phone calls, managing office supplies, and maintaining office equipment.

To apply for Administrative Assistant positions at the United Nations, individuals typically need to meet specific qualifications and requirements outlined in the job postings. These may include a combination of education, work experience, language proficiency (often English and/or French), and relevant skills. The United Nations careers website provides detailed information on specific job requirements and application procedures for Administrative Assistant positions.

If you are interested in pursuing a career as an Administrative Assistant at the United Nations, I recommend regularly checking the United Nations careers website for job openings and following the application instructions provided.

About The United Nations General Services

The United Nations General Services refers to the department or unit within the United Nations that is responsible for providing essential support services to ensure the smooth operation of the organization. The General Services department plays a crucial role in managing a wide range of logistical, administrative, and operational tasks that support the work of various United Nations offices, agencies, and departments.

The specific functions and responsibilities of the United Nations General Services may include:

1. Facilities Management: This involves the management and maintenance of United Nations premises, including offices, conference rooms, and common areas. It includes tasks such as building maintenance, security services, cleaning, waste management, and ensuring a safe and functional working environment.
2. Procurement and Supply Chain Management: The General Services department is responsible for managing the procurement process, including sourcing and acquiring goods and services needed by the organization. This includes negotiating contracts, managing supplier relationships, and ensuring compliance with procurement policies and procedures. Administrative Assistant Positions at The United Nations
3. Asset Management: This involves the management of United Nations assets, including furniture, equipment, vehicles, and IT infrastructure. The General Services department ensures proper inventory control, asset tracking, maintenance, and disposal in accordance with organizational guidelines.
4. Travel and Transportation: The General Services department coordinates travel arrangements for United Nations staff, including booking flights, accommodations, and transportation services. They also handle travel reimbursements, visa arrangements, and other logistical aspects related to official travel. Administrative Assistant Positions at The United Nations
5. Mail and Document Services: This function includes the handling, distribution, and tracking of incoming and outgoing mail, packages, and documents within the United Nations. It may also involve managing internal document management systems and archives. Administrative Assistant Positions at The United Nations
6. Event and Conference Services: The General Services department provides support for organizing and managing conferences, meetings, and other events hosted by the United Nations. This includes logistical coordination, audio-visual services, interpretation services, and other event-related support. Administrative Assistant Positions at The United Nations

The United Nations General Services department plays a vital role in ensuring the efficient functioning of the organization by providing these essential support services. Its efforts contribute to creating a conducive work environment and enable other United Nations offices and departments to focus on their core mandates and activities.